Update, Vary, Change or Cease Care

Transcript:

Parents and Guardians are required to complete this form to let Ignite Minds know that you are changing your care arrangement. It is also a requirement for Ignite Minds to document your booking in writing if you are wanting to claim child care subsidy

You can add or remove your permanent bookings or
Add a casual booking

Do not use this form to take a short break from care. If you are going on holiday you will continue to pay for your usual booking and you will still receive child care subsidy for up to 42 absences each year.

Think about this situation from the educators perspective. If you cancel your booking, your educator will need to replace this income and offer the vacancy to the next person on the waitlist. You will not be able to re-enrol when you return from your break.

Please remember:

You are required to provide 2 weeks notice of cancellation. This form will not allow you to cancel with shorter n
To avoid unexpected charges you must attend care on your first or last booked day. The Australian Government will not pay Child Care Subsidy for absences on your first or last day of care which will result in additional charges to you.

Booking Variation Form

Booking Variation Form Succesfully Submitted

Thank you for completing the booking variation request form. A copy of the form will be sent to your email shortly.

If you need to submit the form again for a different child or educator, please click the button below.

Some fields in the form are either missing or contains errors. Please review the form and make the necessary changes before submitting again.

Booking Variation Request Form

Email Address {{ vvErrors.first('email') }} {{ errors.email[0] }}

Parent Name* {{ vvErrors.first('parent_name') }} {{ errors.parent_name[0] }}

Child's Name* {{ vvErrors.first('child_name') }} {{ errors.child_name[0] }}

Educator {{ vvErrors.first('educator') }} {{ errors.educator[0] }}

What Sort of Variation? (Select All That Apply)*

Remove Permanent Booking - Remove currently scheduled permanent booking on selected dates

And/or

Add Permanent Booking - From the given date the booking will continue until further notice

And/or

Add Casual Booking - This represents a casual booking for a single session on a given date

Please select at least one option

Some fields in the form are either missing or contains errors. Please review the form and make the necessary changes before submitting again.

Educator : {{ educatorData.name }}

Standard Hourly Rate

${{ educatorData.standard_hourly_rate }} AUD

Day Rate

${{ educatorData.day_rate }} AUD

The above rates are used to determine the cost of your booking. Unless there is a casual booking you will be charged for the full session. The full session rate is calculated by multiples of the 'standard hourly' rate. All rates are subject to CCS entitlements. To estimate your entitlements visit the Australian Government Family Child Care Subsidy Estimator.

All fees are paid 2 weeks in advance. This is not a bond and is not refundable. It is a point in time pre payment to confirm your booking arrangement 2 weeks in advance. When cancelling your care, please provide 2 weeks notice so as to utilise the prepaid days in your booking.

All bookings are subject to our fees agreement and conditions.

Remove Permanent Booking

This section relates to removing currently booked permanent hours for your child. The selected permanent bookings will be removed from your child's schedule from the selected dates below.
Please note that 2 weeks notice is required to remove a permanent booking.

I want to remove my permanent booking(s) for the following sessions*

Please select the sessions that you would like to remove

Select	Session	Time
	Full Day Care	{{ educatorData.full_day_care_start }} - {{ educatorData.full_day_care_end }}
	Before School Care	{{ educatorData.before_school_care_start }} - {{ educatorData.before_school_care_end }}
	After School Care	{{ educatorData.after_school_care_start }} - {{ educatorData.after_school_care_end }}

Please select at least one session.

Remove the following permanent bookings that I currently have scheduled for my child:

Please note that you are required to provide 2 weeks notice to remove permanent bookings.

Full Day Care

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Please select at least one day

Before School Care

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Please select at least one day

After School Care

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Please select at least one day

Please indicate the date of effect for the removal of these booking(s) {{ errors.removeStart[0] }} {{ vvErrors.first('removeStart') }}

Add Permanent Booking

This section relates to adding permanent booked hours for your child. The booking will take effect from the given date and will continue until further notice.
Please note that you prepay 2 weeks advance bookings.

My Child Requires*

Please select the sessions that apply

Session	Time	Rate
Full Day Care	{{ educatorData.full_day_care_start }} - {{ educatorData.full_day_care_end }}	${{ educatorData.day_rate }} AUD
Before School Care	{{ educatorData.before_school_care_start }} - {{ educatorData.before_school_care_end }}	${{ getRate(educatorData.before_school_care_start, educatorData.before_school_care_end, educatorData.standard_hourly_rate) }} AUD
After School Care	{{ educatorData.after_school_care_start }} - {{ educatorData.after_school_care_end }}	${{ getRate(educatorData.after_school_care_start, educatorData.after_school_care_end, educatorData.standard_hourly_rate) }} AUD

Please select at least one session.

My additional permanent booking will appear as follows:*

Please note that minimum bookings hours below will apply unless you have negotiated extended hours. If you wish to extend the below hours you need to complete below and email your extension request to info@igniteminds.com.au

Full Day Care

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Please select at least one day

Before School Care

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Please select at least one day

After School Care

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Please select at least one day

Please indicate the date of effect for these additional booking(s) {{ errors.permanentStart[0] }} {{ vvErrors.first('permanentStart') }}

Some fields in the form are either missing or contains errors. Please review the form and make the necessary changes before submitting again.

Educator : {{ educatorData.name }}

Casual Hourly Rate

${{ educatorData.casual_hourly_rate }} AUD

All bookings are subject to our fees agreement and conditions.

Casual Booking

This section represents a single casual booking.

My Child Requires*

Please select the date and time for this casual booking {{ errors.casualStart[0] }} {{ vvErrors.first('casualStart') }}

Estimated Rate: ${{ getRate(casualHoursStart, casualHoursEnd, educatorData.casual_hourly_rate, null) }} AUD
Note: Casual bookings need to be confirmed with your educator at least one day in advance

Some fields in the form are either missing or contains errors. Please review the form and make the necessary changes before submitting again.

Educator : {{ educatorData.name }}

Standard Hourly Rate

${{ educatorData.standard_hourly_rate }} AUD

All bookings are subject to our fees agreement and conditions.

Vary Permanent Booking for School Holidays

This section represents a variation of your permanent booking during school holidays. This booking overrides your current permanent booking for the duration specified below.

Please select the start date for this holiday booking {{ errors.holidayStart[0] }} {{ vvErrors.first('holidayStart') }}

Please select the end date for this holiday booking {{ errors.holidayEnd[0] }} {{ vvErrors.first('holidayEnd') }}

My Child Requires*

Please select the day(s)

School Holiday Booking Days

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Please select at least one day

Some fields in the form are either missing or contains errors. Please review the form and make the necessary changes before submitting again.

Declarations

Please tick all

I understand that this variation in booking will impact my regular direct debit or credit card payments

I understand my obligation to provide 2 weeks notice when removing a permanent booking.

I understand that when I add a booking within my 2 week prepaid period, any additional days (past and future) will be added to my next bill.

I acknowledge my responsibility to ensure enough funds to service my Direct Debit or Credit Card payment method.

I will get a copy of this submitted form emailed to me and will check for accuracy and notify the office if inaccurate.

I understand that this is a booking request and will need to be confirmed by Ignite Minds prior to taking effect.

I understand that to avoid unexpected charges I must attend care on my first and last booked day. The Australian Government will not pay Child Care Subsidy for absences on my first or last day of care which will result in additional charges to me.

You must select all check boxes

Some fields in the form are either missing or contains errors. Please review the form and make the necessary changes before submitting again.

Confirmation

Please review the form you are about to submit and check it for accuracy. You may press back to make changes before submitting.

Field	Your Input
Email	{{ email }}
Your Name	{{ parent_name }}
Child's Name	{{ child_name }}
Educator	{{ educatorData.name }}
Options Selected	{{ isCheckboxSelected('1', variation_type) ? 'Remove Permanent Booking, ' : '' }} {{ isCheckboxSelected('2', variation_type) ? 'Add Permanent Booking, ' : '' }} {{ isCheckboxSelected('3', variation_type) ? 'Add Casual Booking ' : '' }}
Permanent Bookings to Remove
Full Day Care ({{ educatorData.full_day_care_start }} - {{ educatorData.full_day_care_end }}) Days to Remove	{{ removeFdcDays.join(', ') }}
Before School Care ({{ educatorData.before_school_care_start }} - {{ educatorData.before_school_care_end }}) Days to Remove	{{ removeBscDays.join(', ') }}
After School Care ({{ educatorData.after_school_care_start }} - {{ educatorData.after_school_care_end }}) Days to Remove	{{ removeAscDays.join(', ') }}
Date of Effect for Removal of Booking(s)	{{ removeStart }}
Permanent Bookings to Add
Full Day Care ({{ educatorData.full_day_care_start }} - {{ educatorData.full_day_care_end }}) Days to Add	{{ permanentFdcDays.join(', ') }}
Full Day Care Rate	${{ educatorData.day_rate }} AUD
Before School Care ({{ educatorData.before_school_care_start }} - {{ educatorData.before_school_care_end }}) Days to Add	{{ permanentBscDays.join(', ') }}
Before School Care Rate	${{ getRate(educatorData.before_school_care_start, educatorData.before_school_care_end, educatorData.standard_hourly_rate) }} AUD
After School Care ({{ educatorData.after_school_care_start }} - {{ educatorData.after_school_care_end }}) Days to Add	{{ permanentAscDays.join(', ') }}
After School Care Rate	${{ getRate(educatorData.after_school_care_start, educatorData.after_school_care_end, educatorData.standard_hourly_rate) }} AUD
Date of Effect for Additional Booking(s)	{{ permanentStart }}
Make Casual Booking
Date and Time for Casual Booking	{{ casualStart }} {{ casualHoursStart }} - {{ casualHoursEnd }}
Casual Booking Rate	${{ getRate(casualHoursStart, casualHoursEnd, educatorData.casual_hourly_rate) }} AUD
Vary Permanent Booking for School Holidays
For the date range specified below, school holiday bookings will override your current permanent bookings.
Holiday Booking Start Date	{{ holidayStart }}
Holiday Booking End Date	{{ holidayEnd }}
Holiday Booking Days	{{ holidayBookingDays.join(', ') }}
{{ day.charAt(0).toUpperCase() + day.slice(1) }} Hours	{{ holidayHours[day].start + ' - ' + holidayHours[day].end }}
{{ day.charAt(0).toUpperCase() + day.slice(1) }} Rate	${{ getRate(holidayHours[day].start, holidayHours[day].end, educatorData.standard_hourly_rate) }} AUD
Declarations
I understand that this variation in booking will impact my regular direct debit or credit card payments	{{ isCheckboxSelected('1', variationPolicy) ? 'yes' : 'no' }}
I understand my obligation to provide 2 weeks notice when removing a permanent booking.	{{ isCheckboxSelected('2', variationPolicy) ? 'yes' : 'no' }}
I understand that when I add a booking within my 2 week prepaid period, any additional days (past and future) will be added to my next bill.	{{ isCheckboxSelected('3', variationPolicy) ? 'yes' : 'no' }}
I acknowledge my responsibility to ensure enough funds to service my Direct Debit or Credit Card payment method.	{{ isCheckboxSelected('4', variationPolicy) ? 'yes' : 'no' }}
I will get a copy of this submitted form emailed to me and will check for accuracy and notify the office if inaccurate.	{{ isCheckboxSelected('5', variationPolicy) ? 'yes' : 'no' }}
I understand that this is a booking request and will need to be confirmed by Ignite Minds prior to taking effect.	{{ isCheckboxSelected('6', variationPolicy) ? 'yes' : 'no' }}
I understand that to avoid unexpected charges I must attend care on my first and last booked day. The Australian Government will not pay Child Care Subsidy for absences on my first or last day of care which will result in additional charges to me.	{{ isCheckboxSelected('7', variationPolicy) ? 'yes' : 'no' }}