Enrol your child

Before you enrol your child you should first discuss your requirements with Ignite Minds and the Educator. You can contact educators via our Educator Finder or Contact Us if you require assistance.

Once you have been accepted and have a place you will need to enrol your child by completing and submitting the following documents along with your immunisation records.

Before you enrol:

Please ensure you have applied for Child Care Subsidy
Please ensure you have the following information ready

Name CRN and Birthdate of Child. (click here for help finding these numbers)
Name CRN and Birthdate of primary parent
Medicare Immunisation history statement or Catch up plan
Bank or credit card details for direct debit.

Please complete the below form and declarations accurately.

This information forms the basis of our Complying Written Agreement (CWA). Once completed you will receive a confirmation email and be invited to complete our enrolment form. Click on the ‘Green’ Button and you will be able to fill out a ‘blue’ form.

Please monitor your emails as we may update you if we have any issues validating your enrolment. Once completed you will receive a ‘Enrolment Confirmed’ email.

Fees & Charges

Ignite minds takes our responsibility to keep our fees as low as possible very seriously. Our administration fees do not include bank charges as they are not equal to all families, so we have chosen to pass on the exact charges so that families are only charged for fees associated with their transactions. We provide families with 2 payment methods as both methods are integrated with our IT systems and reduce the labour costs and our charges to you.

Each educator sets their own rate and this will be discussed with you prior to enrolment. Rates vary from $8 to $15 per hour depending on the educator qualifications and local market conditions.

All enrolments must be paid by Direct Debit agreement. Depending on your payment method below, you will also have the following additional fees.

Credit Card Fee of $1.9% per transaction
Direct Deposit of $0.99 per transaction and up to $30 for dishonour fees.

We are not able to accept any other form of payment at this stage.

Read our full Terms & Conditions here

Pre enrolment form

Child is Ineligible for Enrolment with this Educator

Thank you for completing the pre-enrolment form. Unfortunately, this child is ineligible to be enrolled with the educator you have chosen due to living arrangements of the educator in relation to the child. A copy of this form will be emailed to you shortly. If you made a mistake while filling out the form, or require further clarification on this matter, please reply to the email that you are about to receive.

Pre-enrolment Form Succesfully Submitted

Thank you for completing the pre-enrolment form. A copy of the form will be sent to your email shortly. Please visit the following link(https://igniteminds.hubworks.com.au/registrations/register) to complete the enrolment for your child.

Complete My Enrolment

If you need to submit this form again for a different child or educator, you may

If you need to update or vary your bookings, please use the Update, Vary, Change or Cease Care form located on the Ignite Minds website. You may find find the form by navigating to Current Families > Update, Vary, Change or Cease Care.

Some fields in the form are either missing or contains errors. Please review the form and make the necessary changes before submitting again.

Pre Enrolment Questionnaire and Declarations

Parent Name {{ vvErrors.first('parent_name') }} {{ errors.parent_name[0] }}

Email Address {{ vvErrors.first('email') }} {{ errors.email[0] }}

Contact Number {{ vvErrors.first('contact_number') }} {{ errors.contact_number[0] }}

Ignite Minds fee policy requires families to pre pay 2 weeks childcare in replace of a bond.

I understand that my 2 weeks pre payment will be calculated based on my eligibility for Child Care Subsidy (CCS)

I understand that this pre payment is a confirmation of booking and is not refundable.

I understand that I must provide 2 weeks written notice to Ignite Minds office if i cease care so that I can use up my prepaid care.

I understand that my eligibility for CCS can change and any changes reported to Centerlink will change the amount of pre payment due.

I understand that Ignite Minds only accepts automatic Direct Debit and Credit Card payment methods

By proceeding with this enrolment I agree to these payment methods and billing policy.

You must select all check boxes

Some fields in the form are either missing or contains errors. Please review the form and make the necessary changes before submitting again.

Service Details

Educator (service you are seeking to enrol)* {{ vvErrors.first('educator') }} {{ errors.educator[0] }}

Child's Name {{ vvErrors.first('child_name') }} {{ errors.child_name[0] }}

I have applied for Child Care Subsidy (CCS) from Centrelink.*

Childs Customer Reference Number (Centrelink CRN). If you don't know your number you can find out via https://www.humanservices.gov.au/ (online services are located top right screen)

Immunisation Record*

My child is immunised and I have an up to date record of immunistion history.

My child is currently on an approved immunisation catch up schedule which i will attach to this application.

My child has an approved medical exemption from immunisation which I will attach to this application.

My child is attending school and I do not need to submit my immunisation status.

My child has none of the above.

Some fields in the form are either missing or contains errors. Please review the form and make the necessary changes before submitting again.

Additional Immunisation Information

Is your child attending school?*

School aged children are exempt from providing immunisation details.

Yes

Some fields in the form are either missing or contains errors. Please review the form and make the necessary changes before submitting again.

Not eligible for Family Day Care

Unfortunately, due to the Victorian Governments 'No Jab No Play' policy your child is not eligible for Family Day Care Unless they meet the immunisation requirements. Further information can be found at http://www.immunise.health.gov.au/internet/immunise/publishing.nsf/Content/67D8681A67167949CA257E2E000EE07D/$File/No-Jab-No-Pay.pdf

Ignite Minds promotes the right to choose. If you require support understanding this policy you can contact us for a non judgemental chat on 03 90361504

Some fields in the form are either missing or contains errors. Please review the form and make the necessary changes before submitting again.

Booking Information

This section relates to the days of care you wish to book. Please note that Ignite Minds will contact you following completion of this form to confirm your direct debit arrangement and allow you to nominate a day in the fortnight for regular payments. Ignite Minds does not charge you a bond, instead we expect you to pre pay 2 weeks advance bookings. This pre payment is non refundable and means that you should provide us 2 weeks notice of variation to booked hours. IF YOU ARE SEEKING TO ENROL WITH MULTIPLE EDUCATORS PLEASE COMPLETE THIS FORM AGAIN FOR EACH EDUCATOR.

Educator : {{ educatorData.name }}

Standard Hourly Rate

${{ educatorData.standard_hourly_rate }} AUD

Casual Hourly Rate

${{ educatorData.casual_hourly_rate }} AUD

Day Rate

${{ educatorData.day_rate }} AUD

The above rates are used to determine the cost of your booking. Unless there is a casual booking you will be charged for the full session. The full session rate is calculated by multiples of the 'standard hourly' rate. All rates are subject to CCS entitlements. To estimate your entitlements visit the Australian Government Family Child Care Subsidy Estimator.

All fees are paid 2 weeks in advance. This is not a bond and is not refundable. It is a point in time pre payment to confirm your booking arrangement 2 weeks in advance. When cancelling your care, please provide 2 weeks notice so as to utilise the prepaid days in your booking.

All bookings are subject to our fees agreement and conditions.

My Child Requires*

Please select the sessions that apply

Session	Time	Rate
Full Day Care	{{ educatorData.full_day_care_start }} - {{ educatorData.full_day_care_end }}	${{ educatorData.day_rate }} AUD
Before School Care	{{ educatorData.before_school_care_start }} - {{ educatorData.before_school_care_end }}	${{ getRate(educatorData.before_school_care_start, educatorData.before_school_care_end, educatorData.standard_hourly_rate) }} AUD
After School Care	{{ educatorData.after_school_care_start }} - {{ educatorData.after_school_care_end }}	${{ getRate(educatorData.after_school_care_start, educatorData.after_school_care_end, educatorData.standard_hourly_rate) }} AUD
Casual	Casual bookings need to be confirmed with your educator at least one day in advance	${{ educatorData.casual_hourly_rate }} AUD / hour

Please select at least one session.

My permanent booking will appear as follows:*

I understand that minimum bookings hours above will apply unless I have negotiated extended hours. If you wish to extend the above hours you need to complete below and email your extension request to info@igniteminds.com.au

Full Day Care

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Please select at least one day

Before School Care

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Please select at least one day

After School Care

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Please select at least one day

Casual Bookings

Please add at least one casual day

What will be your first day of attendance?* {{ errors.firstDay[0] }} {{ vvErrors.first('firstDay') }}

Some fields in the form are either missing or contains errors. Please review the form and make the necessary changes before submitting again.

Child Swapping Declaration

FDC educators and their partners are not entitled to receive child care fee assistance for their own child’s session of FDC if, on that same day, the FDC educator provides FDC for an approved FDC service, unless a specified circumstance applies. see 'child swapping' fact sheet.

Are you, your partner or any of the child's legal parents, guardians, or primary carers (this includes adopted parents) FDC educators?

Yes

Please specify what days the FDC service is being provided.

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Please specify what days the FDC service is being provided.

Is the proposed care of this child taking place in a domestic living arrangement in the same residential premises which is the child's own home; or when the child's parent or other primary carer stays with the child while the care is taking place?

Yes

Is the child a niece/nephew, cousin or grand/great-grandchild, blood relative or legally adopted relation of the educator you are enrolling with?

Yes

Please specify the relationship {{ vvErrors.first('childSwapRelationshipType') }} {{ errors.childSwapRelationshipType[0] }}

Declarations

You declare that you will not enrol your child in FDC on a day that any of the child's parents, guardians, or primary carers also provide FDC services.

You declare that should any of the child's parents, guardians, or primary carers become FDC educators after completing this enrolment, you will notify Ignite Minds of the days the FDC is operating.

You understand that it is a serious criminal offence to provide false or misleading information and any financial gain through this deception is fraud.

You indemnify Ignite Minds from any legal or financial damages that may arise should you engage in 'child swapping' or other deceptive behaviour.

If in doubt about your obligations you will seek written clarification from Ignite Minds Director.

You must select all check boxes

Some fields in the form are either missing or contains errors. Please review the form and make the necessary changes before submitting again.

Declarations

Confidentiality of enrolment records

Ignite Minds will ensure that information in the child’s enrolment record is not divulged to another person unless necessary for the care or education of the child, to manage medical treatment of the child, where expressly authorized by the parent or prescribed in the Education and Care Services National Regulations 2011 (regulation 35(1) (d-e))

Parental Responsibility

A parent includes a guardian of the child and a person with parental responsibility for the child under a decision or court order. Parental responsibility is a term defined under section 61C of the Family Law Act 1975, which means “all the duties, powers, responsibilities and authority which, by law, parents have in relation to children”.

Privacy Collection Statement (is required to accompany all enrolment forms.)

Ignite Minds Pty Ltd respects all the personal and confidential information you give and will do everything possible to protect information from unauthorised access, loss or misuse. Information collected from you is required for the delivery of services in accordance with requirements from DEECD prescribed in The Education and Care Services National Regulations 2011
Should you need to change or access your personal details at any time please contact us on 1300 856 463

Taking of Children’s Photo's*

Ignite Minds uses a private photo sharing app 'Storypark' to document and record your child's learning. This app is secure and managed by Ignite Minds. You will receive an invitation to create a StoryPark account and further instructions on how to manage who and how you share your account. We strongly encourage you to share your account with friends and family as it is a great way of keeping them informed of your Childs learning, especially when living interstate and overseas. When photo's are uploaded to this app they are only shared with Ignite Minds and the parents of children tagged in the photo. In Family Day Care, photographs are often taken throughout the day and are used to help with programming for your child, recording their achievements and development and moments that bring us joy. Photographs will only be used to enhance the child’s experience at Family Day Care. No photographs of any kind will be published in any form of media at any time unless express permission to do so has been sought and granted of the parents. Further information about StoryPark can be found here https://www.storypark.com/for_families

Yes

Please check off all below to confirm your consent.

I am a person with Parental responsibility for the child referred to in this enrolment form,

declare that the information in this enrolment form is true and correct and undertake to immediately inform the children’s service in the event of any change to this information;

I agree to collect or make arrangements for the collection of the child referred to in this enrolment form if s/he becomes unwell at the service;

I consent to the proprietor, service, educator and authorized nominees to seek medical treatment for the child from a medical practitioner, hospital or ambulance service and furthermore to agree to transportation of the child by an ambulance service.

You must select all check boxes